Home > Office 365 > Migrating from Google Apps to Office 365 – Step 5

Migrating from Google Apps to Office 365 – Step 5

August 14, 2011

INDEX / Step 5 – User Setup

Exporting Items from Google Mail

 

Great all the back-end details are done! Time for the front-end

First things first, assuming the users want their contacts and calendar items (and they usually do 🙂 they have to do the following:
Let the user login to their Google Mail account and click on Contacts and select Export.
Let the user choose between “My Contacts” or “All Contacts” then select Outlook CSV format for Export.

 

Save the file on the users desktop.

 

 

 

Here you can see I populated the calendar with some items so that we may later verify them in Outlook.

 

Then let the user type in this url: www.google.com/calendar/exporticalzip so that you may download their calendar in an ICAL format
Save the file to the desktop and extract it.

 

Now let the user login to the Office 365 Portalwith their temporary password.

 

The user will be prompted to change their password immediately. It must at least be 8-characters, have a capital and/or a number/special character.

 

Once the password is changed the user most login with the newly created password.

 

Once logged in the user will arrive on the Portal Home page where they can start Outlook Web, share files via the Team Site (SharePoint Online) and Download software.
Let us start with Outlook Web by either clicking on Outlook at the top of the page or on Inboxunder Outlook.

 

When Outlook Web is started for the first time the user must choose the Display Language and the Time Zone click OK to continue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For comparison I made a screenshot of my Google mail and my Outlook Web Mail side by side; they look identical to me so that means the migration went well (of course if it didn’t you would have seen that already)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Click on Contacts and then select Import.

 

Select the Contacts.CSV file you saved earlier on the users desktop. And click Next to continue

 

Select Finish to close the import screen.

 

Installing Office Professional Plus

 

Exit Outlook Web by clicking back on Home. On the right hand side of the screen you will see Downloads under Resources, click on it.

 

 

 

 

 

 

Select the apropriate Language and Bit Version for your user and click install.

 

If you are a System Administrator overseeing this migration then Save the file to a USB disk so that you don’t have to download the software over again and congest the network.
If your company has System Center Configuration Manager you can also deploy this as a package
Do keep in mind that this software cannot be installed on a Terminal Server since it is user bound.
Once downloaded execute the program

 

Select Yes to allow this installation to continue.

 

 

 

 

 

 

 

 

 

 

 

Accept the agreement and Continue.

 

Click customize.

 

Select Run All from My Computer and click User Information.

 

Fill in the user details and click Install Now.

 

The installation is now in process, click closeonce finished.

 

Click Cancel on this screen to stop this installation.
(you will restart it after you have installed Lync)

 

Confirm by clicking Yes.

 

 

 

 

 

 

 

 

 

Now go back to the Download screen under Resources and scroll down to Lync.
Select the apropriate Language and Bit Version for your user and click install.

 

If you are a System Administrator overseeing this migration then Save the file to a USB disk so that you don’t have to download the software over again and congest the network.
Once downloaded execute the program

 

Select Yes to allow this installation to continue.

 

 

 

 

 

 

 

 

 

 

 

Click Install to continue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AllowMicrosoft updates for this program.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Untick the checkmark to start Lync and click Close.
If Lync starts up then close it by rightclicking the icon in the taskbar and select Exit.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Once again go back to the Download screen under Resources and scroll down to Set up and configure your Office desktop apps.
Click on Set Upto continue

 

Select Runto install the program.

 

Let the user sign into start the configuration process.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Click continue to Configure desktop applications and install updatesselect yes when prompted by User Account Control.

 

Accept the agreement.

 

Click Finish to start configuring Outlook to connect to Office 365.

 

Office Professional Plus has been installed; select Microsoft Outlook to continue.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Click Next.

 

Select Yes and click Next.

 

Type in the users first and last name followed by the email address and password and click Next.

 

Since we created a CNAME record for autodiscover, outlook is now able to resolve where your mailbox is. Click Finishto open Outlook.

 

Select Use Recommended Settings and click OK, select Yeswhen the User Account Control screen comes up.

 

Select the Calendar.

 

Select File => Open => Import.

 

 

 

 

Select Import an iCalendar (.ics) and click Next.

 

 

 

 

 

 

 

 

 

 

 

 

 

Click on Import.

 

 

 

 

 

The calendar is now populated again with all the appointments as seen in the screen below.

 

Eventually the screen below will come after everything is set up, let the user Sign in to active their subscription. Once finished click Close.

 

Now would be a great time to start Lync. Let the user sign in with their e-mail address.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

They will be prompted to type in their user name again (which is their e-mail address) and password, click Sign Into continue

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Succes! If everything has been set up correctly you should be able to log in.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

If another user would logon on the same computer, they might get the following whilst trying to connect to Lync. Tick the checkbox and click Connect.

 

 

 

 

 

 

 

 

 

 

 

 

How to add a co-worker on Lync? Type their entire email address in the white field where it says Find a contact.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

So now that everything is installed it’s time to run Windows Update on the client computer, Install all updates.

 

Restart the computer.

 

 

 

 

 

 

 

 

 

Run Windows Update once more to install Service Pack 1 for Microsoft Office 2010.

 

 

 

 

 

 

 

INDEX / CONTINUE ON TO STEP 6

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